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Privacy Policy

We're straight shooters when it comes to your data

Last Updated: November 11, 2025 Version 3.2

Introduction

Look, we get it - nobody really enjoys reading privacy policies. But here's the thing: after 15+ years in executive search, we've seen what happens when companies play fast and loose with people's info. We don't roll that way.

At Glaivorth Stronghold HR Solutions, we're committed to protecting your privacy because, frankly, it's just good business. When you trust us with your career info or your company's hiring needs, that trust matters more than anything.

This policy lays out exactly what we do with your information. No fancy legal jargon meant to confuse you - just honest talk about how we handle your data.

Personal Information You Give Us

When you reach out to us or use our services, we'll typically collect:

  • Contact details - name, email, phone number, mailing address
  • Professional info - resume, work history, education, skills, references
  • Company information - if you're hiring, we need org details, position specs, company culture notes
  • Assessment data - leadership evaluation results, personality assessments, feedback from our programs
  • Communication records - emails, meeting notes, phone call summaries
Stuff We Collect Automatically

Like most websites these days, we automatically grab some technical info:

  • IP address and device information
  • Browser type and operating system
  • Pages you visit and how long you hang out there
  • Where you came from (referral sources)
  • Cookies and similar tracking tech

We're not gonna sell your data to random third parties or spam you with junk. Here's what we actually do with your info:

Recruitment Services

Match candidates with opportunities, conduct screenings, coordinate interviews, manage the whole hiring process

Leadership Development

Deliver training programs, track progress, provide coaching, measure development outcomes

Client Communication

Send updates, share insights, respond to inquiries, schedule meetings, keep everyone in the loop

Service Improvement

Analyze trends, improve our processes, enhance user experience, develop better tools and resources

Legal Compliance

Meet regulatory requirements, respond to legal requests, protect rights, prevent fraud

Marketing (With Permission)

Share industry insights, event invitations, relevant opportunities - but only if you've said it's cool

We're pretty selective about who gets access to your information. Here's the honest rundown:

Client Organizations

If you're a candidate, we'll share your info with hiring companies - but that's literally our job. We'll always get your green light before presenting you for specific roles.

Service Providers

We work with trusted vendors for things like background checks, assessment tools, CRM systems, and cloud storage. They're under contract to keep your data secure and can't use it for their own purposes.

Legal Requirements

If the law says we gotta share something, we will. Court orders, government investigations, that sort of thing. We're not gonna fight legal subpoenas, but we'll notify you if we're allowed to.

Business Transitions

If we ever merge with another company or get acquired, your data would transfer to the new entity. We'd make sure they follow the same privacy standards though.

We take security seriously - our name literally has "Stronghold" in it. Here's what we've got in place:

  • Encryption everywhere - SSL/TLS for data transmission, encrypted storage for sensitive info
  • Access controls - only team members who need access to specific data actually get it
  • Secure servers - we use reputable hosting with robust security measures
  • Regular audits - we review our security practices quarterly
  • Staff training - everyone on our team knows how to handle confidential information
  • Secure backups - encrypted backups stored in multiple secure locations
Real Talk About Security

No system is 100% bulletproof. We do everything we can to protect your data, but we can't guarantee absolute security. If there's ever a breach, we'll let you know ASAP and tell you exactly what happened and what we're doing about it.

Under Canadian privacy laws (PIPEDA and provincial legislation), you've got rights. Here's what you can do:

Access Your Data

Request a copy of what personal info we have on you. We'll send it over within 30 days.

Correct Mistakes

If something's wrong or outdated, let us know and we'll fix it right away.

Delete Your Info

Want us to erase your data? We'll do it unless we've got a legal reason to keep it.

Limit Processing

Ask us to restrict how we use your info in certain situations.

Opt Out

Unsubscribe from marketing emails anytime - there's always an unsubscribe link.

Data Portability

Get your data in a format you can take somewhere else if you want.

To exercise any of these rights: Just shoot us an email at